May 14, 2025

Priya Nandakumar Last Updated: Today at 6:12 pm

Payout Ledger Feature Description

Overview

The payout ledger is a durable, auditable record built to take the guesswork out of paying suppliers, contractors, and marketplace sellers. It suits teams from a two-person studio to a finance group running several entities, and it keeps every movement of money reconciled against its source document. Balances stay explainable, exports stay clean, and nothing has to be reconstructed from memory at close.

Key Features

1. Ledger Composition

Preset Layouts: Start from a saved column set for retainers, milestones, or per-unit payouts.
Line-Level Entries: Record each obligation with a reference, quantity, rate, and memo field.
Currency Handling: Book entries in 34 currencies with the rate stamped at the moment of approval.
Fees and Offsets: Deduct platform fees, chargebacks, or advances without editing the original line.

2. Counterparty Records

Payee Directory: Keep a searchable list of counterparties with banking details, tax forms, and payment preferences on file.
Recurring Schedules: Set weekly, semi-monthly, or milestone-triggered runs that draft themselves and wait for a single approval.

3. Settlement Rails

Multiple Rails: Route payouts through connected processors (for example Sablepay or Northgate Rails) so each region uses the cheapest reliable path.
Status Sync: Pending, sent, returned, and settled states flow back onto the ledger line within about 40 seconds of the provider webhook.
Retry Rules: Failed transfers re-queue twice, then surface to the owner with the provider's decline reason attached.

4. Reconciliation

Statement Matching: Import a bank statement and let the ledger pair 92.6% of lines automatically, leaving only genuine exceptions.
Audit Trail: Every edit keeps the actor, timestamp, and prior value, so a closed period can be explained line by line.